Evomine Privacy Policy 

Evomine encourages you to review our Privacy Policy to understand our privacy principles. 

Information exchanged automatically 

We do not automatically collect any browsing data for identification or profiling purposes. If you have any comments regarding the use or navigation of the Evomine website, please contact us at scoates@evomine.ca. 

Information submitted by e-mail or form 

Evomine is committed to keeping your personal information confidential. When you send us an e-mail or fill out an online form, we use only the information necessary to process your request or follow-up. All electronic exchanges are treated with the same level of confidentiality as any other official document sent to Evomine. 

 

Links to external sites 

The Evomine website may contain hyperlinks to external sites. Personal information exchanged on these platforms is subject to their own privacy policies. Evomine declines all responsibility for the content and practices of these sites. 

Additional information 

If you have any queries regarding this privacy policy, please do not hesitate to contact us by any of the means indicated in the Contact section of our site. 

Person responsible for access to documents or protection of personal information 

Evomine's Privacy Officer ensures the implementation of this policy. If you have any questions or complaints regarding the processing of your information, please send an e-mail to scoates@evomine.ca. 

Collection of personal information 

We collect the following information: 

  • First name 

  • Name 

  • Email address 

  • Phone number 

This data is collected via forms or during your interactions with our website. In some cases, cookies or logs may be used for technical purposes, always in compliance with this policy. 

Forms and interactivity 

Personal information is obtained through the following forms: 

  • Contact form 

  • Job application form 

The information collected is used for the following purposes: 

  • Responding to your requests for information 

  • Evaluate your application for a position with Evomine or one of its customers 

  • Get in touch with you 

Your information may also be collected during your interactions with our website, including : 

  • For e-mail correspondence 

  • When sending a CV or contact form 

This information is used to : 

  • Answer your questions 

  • Personalized follow-up 

Right of objection and withdrawal 

We give you the opportunity to object to the use of your personal information or to withdraw your consent at any time. The right to object allows you to refuse the use of your data for certain purposes. The right of withdrawal allows you to request the deletion of your information, for example from an application database or a mailing list. 

To exercise your rights, please write to us at info@evomine.com, making sure to include : 

  • Your first and last name 

  • Your e-mail address 

  • Your telephone number 

Persons covered by this policy 

This policy applies to all persons whose personal information is collected by technological means in the course of Evomine's activities. This includes: 

  • Individuals who contact us by e-mail 

  • Users of our online application platform 

Data collection scenarios and methods for limiting data collection 

We collect personal information in a variety of situations. Here are the types of data we collect, the methods we use and the ways in which we restrict their use. 

Personal information is data that directly or indirectly identifies you. We strive to keep this information up to date, and encourage you to notify us of any changes at info@evomine.com. 

Applying for a job 

When you apply for a job, internship or student position, we collect the information needed to evaluate your application: 

  • CV, cover letter, e-mail address, telephone number, transcript (if applicable) 

  • Information obtained during the interview or reference check, with your consent 

We only contact references for finalist applications. Formal authorization will be requested via a consent form prior to any verification. 

Contact us by e-mail 

If you contact us by e-mail, we collect your e-mail address and the information contained in your message. This data is used solely for : 

  • Responding to your requests 

  • Our platform to help you 

We respect your consent 

The processing of your information is carried out with your explicit consent, valid for the time necessary to achieve the objectives. Once this period has elapsed, we apply the retention rules provided for by law or our internal calendar. 

If we need to use your information for a purpose other than that for which it was originally collected, we will seek your consent again, unless otherwise required by law. 

Disclosure of your information - application 

Your personal information may be shared with third parties (e.g. employers, partners) as part of a recruitment process conducted by Evomine. The nature of the information shared depends on the position in question. 

Before any transmission : 

  • We carry out a privacy risk assessment 

  • We ensure that security measures are in place to protect your data. 

We strictly control access to your personal information 

Only authorized staff members have access to your personal information, and only in the course of their duties. Each stage of the data processing process - collection, storage, use and destruction - is governed by clearly defined responsibilities. 

We have implemented rigorous safety measures 

To ensure the protection of your personal information, we have implemented the following measures: 

  • Technological: secure access, reinforced authentication, data protection systems 

  • Organizational: internal policies, access control, staff training 

We dispose of your personal information once we have fulfilled our obligations 

The information collected during your application is kept for 2 years, depending on the consent obtained via our career platform. At the end of this period, the data is securely deleted in accordance with current legislation. 

Your rights 

Withdraw your consent 

You may withdraw your consent at any time. However, this may restrict our ability to contact you in the future, in particular for possible job offers. 

Access and correct your information 

You have the right : 

  • Receive a copy of the information we hold about you 

  • Request corrections or updates 

To do this: 

  • Send a written request to the Privacy Officer (contact details below) 

  • Your request will be processed within 30 days 

  • You will receive a written reply 

Formulating a complaint 

If you feel your information has been mishandled or your rights have not been respected, you can file a complaint. Here are the steps to follow: 

  • Send a written complaint to the Privacy Officer. 

  • Your complaint will be processed within 45 days of full receipt of the information. 

  • A written reply will be sent to you. 

Manager 

We have appointed a Privacy Officer at Evomine. This person is responsible for applying this policy and ensuring that our practices comply with current legislation. 

Stephen Coates 
Privacy Officer 
Evomine 
E-mail: scoates@evomine.ca